Panel applications will CLOSE on Wednesday, 31st of December 2025
What is a Fan Panel?
They're your opportunity to flex your creativity to an audience of fellow fans.
We love when panels contribute to the convention themes of anime, manga and all things Japan, but don't let that limit your creative mind!
We have dedicated suites with different set ups tailoured to support any idea you can come up with. Want
to share your LARP experiences? Run an hour long 1 shot of Dungeons and
Dragons? Explain how you planned your trip to Japan? Have one of your
friends stand in the middle of the room making awkward poses while
attendees draw them? We'd love to host it.
Suggestions for panel ideas include:
🌸 Workshops: Whether practical or presentation only, walk your fellow attendees through the craft of your choice
🌸 Interactive: Command the room for quizzes, gameshow parodies, live dubbing, anything that gets people involved
🌸 Informative: Invite attendees to learn more about your interests, could be travel, LARP, idols, animated penguins etc
🌸 Performative: Got your own mini show that'll capture your audience? This is your time to shine
🌸 Discussion: For those that want to have a stimulating conversation or just a bit of a giggle over something
🌸 As HaruhiCon is 18+ NSFW/Spicy themed panel applications will be considered within reason and labelled accordingly
Your panel can last anywhere from 1 to 2 hours over the weekend. You don't have to use up all the time but the minimum slot is 1 hour which should include your set up and take down. Let us know if you need a specific set up, the more detail the better. We leave a minimum of 15 minutes between panels for room turn over but if you need more time we'll work that into the schedule.
Just let us know in the application form how long you want in the schedule and some time slots you'd be happy with, we'll do our best to work with them. If you select any of the major HotaruCon events from the 'I am interested in attending' list your panel will not clash with them.
What spaces are there for Panels at HaruhiCon
🌸 Event Room 1: Theatre Seating (Capacity: 50)
🌸 Event Room 2: Classroom Seating at Tables (Capacity: 35)
🌸 Event Room 3: Cabaret Seating at Round Table (Capacity: 40)
🌸 Event Room 4: Workshop Room U-Shaped Table layout (Capacity: 30)
🌸 Event Room 5: Activity Room open space (Capacity: 100)
🌸 Sakura Main Hall (Capacity: 500)
You'll have the opportunity at application to let us know what kind of room format would suit your concept best. We'll do our best to match your needs.
We're really excited to be able to bring you these dedicated spaces for hosting all your ideas. We look forward to seeing what you do with it. We've already got some brand new ideas 👀
Panel applications are not first-come-first-served and will instead be reviewed individually.
Successful applicants will be contacted by the Events Liaison in due course. If you have any other questions about panels you can Contact Us.
We've noticed during periods of heavy traffic (like now) the submit button has been doing a constant whirlygig for some applicants for the vendors form and suspect it will be similar for this form as well. For everyone we've checked, the application has gone through to our system safe and sound. If this happens to you, don't panic, it doesn't mean we're out of spaces. Just ping us a message on socials, discord or via the contact us portal and we can check you're application. We've let our web tech know and we're looking into the root cause.